Privacy Policy

Effective Date: 01.02.2025
Last Updated: 19.03.2025

1. Introduction

Heitland Media Group B.V. (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with the General Data Protection Regulation (GDPR) and Dutch privacy laws (AVG - Algemene Verordening Gegevensbescherming).

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or interact with our services.

2. Who We Are

Company Name: Heitland Media Group B.V.
Registered Address: Spotvogellaan 50, 2261 CP Leidschendam, Netherlands
KvK Number: 96694343
VAT Number: NL867719047B01
Email: info@heitlandmediagroup.com
Phone: +31 6 22628519

3. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Identification Data: Name, email address, phone number

  • Newsletter Data: Email address for newsletter subscriptions

  • Website Usage Data: IP address, browser type, device information (collected via cookies)

  • Communication Data: Information provided through contact forms or email inquiries

4. How We Collect Your Data

We collect personal data in the following ways:

  • When you subscribe to our newsletter

  • When you fill out a contact form on our website

  • When you email or call us

  • Through cookies and tracking technologies (see Section 8)

5. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: For newsletter subscriptions and marketing emails (you can withdraw consent anytime).

  • Legitimate Interest: To analyze website traffic and improve our services.

  • Contractual Necessity: If you engage in business with us, we may process your data to fulfill our services.

  • Legal Obligation: If required by law, we may process certain data for compliance purposes.

6. How We Use Your Data

We use your personal data for the following purposes:

  • To send you our newsletter and updates (if you subscribed)

  • To respond to your inquiries and customer service requests

  • To improve our website based on visitor analytics

  • To comply with legal obligations

7. Data Retention

We retain personal data only as long as necessary for the purposes stated:

  • Newsletter subscriptions: Until you unsubscribe.

  • Contact form submissions: Up to 1 year after last communication.

  • Website analytics data: Up to 2 years (collected via cookies).

  • Legal records: As required by Dutch law.

8. Cookies & Tracking Technologies

We use cookies to improve user experience and website performance. You can control or disable cookies in your browser settings.

Types of Cookies We Use:

  • Essential Cookies: Required for website functionality (cannot be disabled).

  • Analytics Cookies: Used for website traffic analysis (e.g., Google Analytics).

  • Marketing Cookies: Used for tracking and advertising purposes (if applicable).

Consent: Non-essential cookies are only placed with your consent (via a cookie banner).

9. Data Security

We take appropriate security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. This includes:

  • Encrypted storage of sensitive data

  • Restricted access to personal data

  • Secure third-party services for data processing

10. Sharing Your Data

We do not sell or trade your personal data. We only share data with:

  • Service Providers: (e.g., newsletter platforms like Mailchimp, website hosting providers)

  • Legal Authorities: If required by law

11. Your Rights Under GDPR

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • Right to Access: Request a copy of your personal data.

  • Right to Correction: Request corrections to inaccurate data.

  • Right to Deletion (“Right to be Forgotten”): Request deletion of your data.

  • Right to Restriction: Request limited processing of your data.

  • Right to Data Portability: Receive your data in a machine-readable format.

  • Right to Object: Object to certain data processing activities.

  • Right to Withdraw Consent: If processing is based on consent, you can withdraw it anytime.

How to Exercise Your Rights

To make a request, contact us via info@heitlandmediagroup.com with the subject “GDPR Data Request.” We will respond within 30 days.

12. International Data Transfers

We primarily process data within the European Economic Area (EEA). If we transfer data outside the EEA (e.g., using US-based email services), we ensure compliance with GDPR safeguards, such as Standard Contractual Clauses (SCCs).

13. Complaints & Contact Information

If you have any questions or complaints about our data processing, contact us at:

📧 Email: info@heitlandmediagroup.com
📞 Phone: +31 6 22628519

If you believe we are violating GDPR, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):

🔗 www.autoriteitpersoonsgegevens.nl

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with a revised “Last Updated” date. We recommend reviewing this policy regularly.